Case study · Anonymised client

Tailor-made project management and profitability for an engineering consultancy.

An engineering firm with dozens of open projects only knew which ones made money after year-end. We built the tool that ties hours, budget and margin together in real time.

Main view · Projects and margin

Live projects

27

Hours this month

3.140

Average margin

14,6%

Drifting

4

ProjectHoursBudgetActualMargin
Plant revamp41268.000 €61.400 €+18%
Structural audit9614.500 €13.900 €+9%
Utilities design26842.000 €41.700 €+2%
Site supervision53077.000 €82.300 €−7%

Team workload this week

Engineering
92%
Drawing office
74%
Site team
58%

Problem

Margin arrived far too late

Hours lived in personal spreadsheets, budgets lived in documents, and the accounting close came months later. By the time a project had drifted, it had already drifted. Preparing a new proposal meant starting from scratch every time.

Solution

Hours, budget and margin in one place

We built a project manager with milestones, tasks and effortless time tracking from mobile. Every hour immediately hits budget vs. actual for the project and margin per client. We added a proposal and report generator that reuses their own data and templates.

What it includes

What we delivered, live from day one

  • ◆ Projects with milestones, tasks and owners
  • ◆ Time tracking in seconds, mobile included
  • ◆ Budget vs. actual per project and phase
  • ◆ Margin per client, service and owner
  • ◆ Alerts for drift and unlogged hours
  • ◆ Proposal and report generator
  • ◆ Weekly team workload dashboard
  • ◆ Role-based access (team, management, admin)

Result

Deciding with the margin in front of you

Management sees the profitability of every live project, not one a year later. Drift is corrected while the project is still running, and proposals go out in minutes instead of afternoons.
PROJECTSTIME TRACKINGPROFITABILITYPROPOSALS
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